Using Zoom at the University of Bayreuth

Zoom X is a version of the video conferencing platform developed specifically by Deutsche Telekom and Zoom, offering data protection “Made in Germany”. It hosts data on servers in Germany/the EU and is GDPR-compliant.

All existing accounts, including their settings and scheduled meetings, will be migrated from Telekom to Zoom X on 28 March 2026. Unlicensed accounts will continue to have a Basic licence, which allows for limited use of Zoom X.

A basic user with a basic subscription can host meetings with up to 300 participants. However the session time expires after 40 minutes. However, these functions are not part of a license agreement between Zoom and the University of Bayreuth and could be unilaterally adjusted at any time.

The following licenses can be obtained for university users:

Zoom Meetings: This license is the “classic” Zoom license. This allows meetings of unlimited length and with up to 300 participants. Please refer to the application form for the price of the license.

Zoom Meetings Basic: This license allows meetings of up to 40 minutes in length and with up to 100 participants free of charge. Every member of the University of Bayreuth automatically receives this license from Zoom.

Translated subtitles from Zoom: This license enables the additional function of activating translated subtitles for the account’s Zoom meetings. This translates the subtitles automatically generated by Zoom into different languages. Only the host of the meeting needs to be licensed for this function. The license requires that the account already has a “Zoom Meetings” license. Please refer to the application form for the price of the license.

Due to the term of the framework agreement, the licenses are valid until the end of March of the current/following year. There is no discount on licenses if purchased later. We inform licensees in good time that the licenses must be renewed for the following year.

The Zoom licenses can be assigned to all personal user IDs (bt IDs), regardless of whether they are employees, students or external users with an ID. However, due to the license model, an assignment for group and function IDs is not possible.

The license for the professorships is not assigned automatically. You can apply for this using the following form:
https://forms.uni-bayreuth.de/formcycle/form/alias/1/ZuweisungZoomLizenz/
Please note that the license does not necessarily have to be assigned directly to the professorship, but in principle any member of the university can receive the license.

Additional Zoom licences can be purchased by authorised procurement staff via the Bavarian Universities’ online shop:

https://webshop.edu-bayern.de/

Yes, this is possible. We have a small number of Meeting 1000 licenses that we can assign to you for each event. The prerequisite is that the account already has a Zoom Meetings license. To assign the license, please use the ITS support form https://forms.uni-bayreuth.de/formcycle/form/alias/1/ITS-Support/, select the support area “Zoom” and state for which period you need the license for which account.

• Log in to the Zoom Web Portal.
• In the navigation window, click on Profile or Profiles.
• Scroll down to the Meeting section.
• Select the eye symbol next to your moderator key to display the current 6-digit PIN.

In order for a meeting of a licensed Zoom account to be started by another user, the following settings must be set:

“Security” → “Waiting room”: Must be deactivated
“Options” → “Allow participants to join at any time”: Must be activated

With restrictions, it is possible to start two simultaneous meetings. However, both meetings must be started by the meeting host or licensee. For further details, see the following Zoom support article: https://support.zoom.com/hc/de/article?id=zm_kb&sysparm_article=KB0068535

Yes, the University of Bayreuth’s video conferencing facilities can be used for Zoom meetings.